Unit 1: Task 5: D1

Task 5

Following the recruitment evening you and your colleagues are going to analyse interpersonal and written communications, criticising and justifying particular techniques used. Discuss with your peers the different interpersonal and written communication skills used during this project. Then write an individual report that analyses the discussed interpersonal and written communications criticising and justifying the different techniques used. (D1)

D1 Communication styles/channels you need to justify:

• Verbal Communication.
• Teacher broadcasting demonstration
• Using Blogger
• Using Gmail
• Publishing images (prints screens)
• Using PowerPoint
• Using publisher
• Using google calendar

Describe how you used the above channels to complete work.

Make comments on the main advantages and disadvantages.

Verbal Communication:

I use verbal communication to interact with my peers and teachers to ask questions and receive explanations to my questioning. In relevance to my IT work I use verbal communication to receive either written or verbal feedback from my teachers regarding the tasks I have completed. The advantages of this allows me to see what I have accomplished and also the necessary changes that must be made to my work to achieve the task at hand. The only disadvantage of verbal communication when regarding it this way it can be difficult to remember the key and specific details that I had been given to improve my work to a higher standard. It will be simple to improve this by taking written notes from the verbal feedback that can be accessed when making alterations to my work and tasks.

Teacher Broadcasting Demonstration:

Through Teacher broadcasting demonstrations it shows the whole class what they must do and how we should complete the task at hand. The main advantage in particular is that we have it all talked through step by step by our teacher of what we must do and how we are to approach tasks. The disadvantage of teacher broadcasting demonstration is that some individuals in the class room may talk and disrupt the lesson when instructions and directives given by the teacher to assist with my work.

Using Blogger:

I use Blogger to display my work for IT, it allows me to post the tasks that I have been capable of completing. My Blog site is shared with my teachers so that they can see my work and comment any criticism that may be necessary to make my work detailed and clearer. The advantages of using Blogger is that it displays your work in a neat and tidy way for those that will view my Blog site. It is clearly lain out and can be accessed easily, also you are not required to print your work off as it is displayed online as is kept there where it cannot be lost. The disadvantage when regarding Blogger is that sometimes if the internet crashes for some reason or another you will be able to retrieve any work you had just completed, you will be incapable of retrieving the work you have lost or simply continuing from where you left off. This disadvantage can be overcame by continually saving your work when ever necessary so that none will be lost and you will not have to complete it all from the start.

Using Gmail: 

By using Gmail it is a way to communicate with my teachers and be alerted of when a comment has been made on my work.I believe that this is fairly useful as it alerts me so that I do not have to frequently keep checking the spreadsheet and Blogger to see if I have completed the task correctly or if corrections are needed. When using Gmail you can share details and videos without having to upload them first, also it is an easy way of storing data that can be accessed whenever means necessary. The disadvantage of using Gmail is that you can receive a lot of junk mail that can use up the storage space that you are granted by Gmail of 10GB. Also you can only access your emails if you have internet access.

Publishing Images (through print screens):

You can insert images in any document to publish as long as it is a JPEG file. A disadvantage is that when screen shots are saved they do not save everything after it has been cropped, so will show unnecessary details.Images can be distorted may once they have been published and when tried to expand and make larger.

Using PowerPoint:

I have used PowerPoints for various purposes for my work, they are easy to upload as all you have to do is save the PowerPoint itself as a JPEG file. As a JPEG file it enables you to save each individual slide so that they can be uploaded on sites such as Blogger. By creating a PowerPoint you are able to create a quality presentation for others to view. A disadvantage of using PowerPoint is that when you save it to upload it to a Blog site it is no longer a presentation it is an array of images that can only be viewed as pictures.

Using Publisher:

I have used Publisher previously to display different forms of information, it is an easy and simple program to use. It is mainly for graphic designs as they can easily be imported and grafted so a downfall is that Publisher in particular is not ideal for office work and should be mainly used for making leaflets to be distributed by companies. 

Using Google Calendar:

I have used Google Calendar for displaying and scheduling in my training sessions that had been required for me to complete in order for me to achieve one of my tasks. By using google calendar it is a great way of managing your time wisely and you can access it whenever to add new events. The only disadvantage I have found when using google calendar is that you can loose some alerts if your accounts are not synced so you may miss out on some events you have scheduled.